Dunfermline Elim Pentecostal Church
Dunfermline Elim Pentecostal Church (hereafter referred to as Dunfermline Elim) is a full alliance church of the Elim Pentecostal Church (formal name is Elim Foursquare Gospel Alliance), which is a registered charity (SC037754 Scotland, 251549 England & Wales). Dunfermline Elim is therefore part of this charity, and our principal office is Elim International Centre, De Walden Road, West Malvern, WR14 4DF
- Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
- Who are we?
Dunfermline Elim Pentecostal Church is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
- How do we process your personal data?
Dunfermline Elim complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: –
- To administer congregation records;
- To manage our employees and volunteers;
- To maintain our own accounts and records (including the processing of gift aid applications);
- To inform you of news, events, activities and services running at Dunfermline Elim and other related churches;
- To maintain, manage and display rotas of any groups you may volunteer in within Dunfermline Elim;
- To keep attendance registers, send out missionary news, prayer chains and any other general organisation information of Dunfermline Elim;
- What is the legal basis for processing your personal data?
- Explicit consent of the data subject so that we can keep you informed about news, events, activities, services, process your gift aid donations and keep you informed about events at Dunfermline Elim;
- Processing is necessary under a legitimate interest;
- Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement;
- Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: –
- the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
- there is no disclosure to a third party without consent.
- Sharing your personal data
Your personal data will be treated as strictly confidential. We will never share your data with third parties or other church members outside of the church without your prior consent unless otherwise legally obligated.
- How long do we keep your personal data?
We will keep your data for as long as you are in attendance at Dunfermline Elim. If you have for any reason not been in attendance for 1 year, your data will be deleted and destroyed. Specifically, gift aid declarations and associated paperwork will be retained for up to 7 years after the calendar year to which they relate as a legal obligation to HMRC.
- How will your information be kept up to date?
It will be the responsibility of the data subject (You) to keep Dunfermline Elim up to date with any new details or changes to your data.
- Where do we store your data and who has access to it?
Your data will be stored digitally on a password-protected database hosted on the church computer. Only the data protection officers and authorised church leaders will have access to the system and data to perform their leadership duties. Any hard copies of your data will be held within a locked filling cabinet.
- Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –
- The right to request a copy of your personal data which Dunfermline Elim holds about you;
- The right to request that Dunfermline Elim corrects any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for Dunfermline Elim to retain such data;
- The right to withdraw your consent to the processing at any time
- The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
- The right to lodge a complaint with the Information Commissioners Office.
- Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
- Contact Details
To exercise all relevant rights, queries or complaints please in the first instance contact the data protection officers for Dunfermline Elim. Data Protection Officers are:
Name: Sam Bull
Address: Elim International Centre
De Walden Road
Telephone: 01684 588 983
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
- Information we collect and store
· Your name;
· Your date of birth (if under 18);
· Your address;
· Your home telephone number;
· Your mobile number;
· Your email address;
· Social media address;
· Details of your PVG membership if you are a volunteer;
· Any volunteering role and relevant rotas;
· Gift Aid information;
· Attendance registers;
· Pictures and videos;
It should be made clear that if you do not provide us with and/or give us consent to collect and store any of the above information, you are at risk of not being able to join/serve on a church team. It should also be made clear that if we are unable to collect and store the above information you may not receive full pastoral care.